Japan · Asia
Birth and Marriage Certificate Apostille
Apostille processing for Japanese birth certificates (shussei todoke) and marriage certificates (kon-in todoke) extracted from koseki records, with certified translation.
Birth and Marriage Certificate Apostille processes Japanese civil documents through MOFA apostille with certified English translation. GreenAttest manages the complete process for UAE visa, family sponsorship, and personal status documentation requirements.
Japanese birth and marriage records are maintained in the Koseki (family register) system. When UAE authorities request a birth or marriage certificate, the relevant information is extracted from the Koseki as a certified copy from the municipal office. These extracts then require MOFA apostille and certified English translation for UAE acceptance.
Japan does not issue standalone birth or marriage certificates in the Western format. Instead, the Shussei Todoke Kisai Jiko Shomeisho (birth registration details certificate) or Konin Todoke Kisai Jiko Shomeisho (marriage registration details certificate) serve as the equivalent documents. Understanding which specific document the UAE authority requires is crucial to avoid processing the wrong extract.
GreenAttest navigates this complexity for Japanese nationals in the UAE, ensuring the correct municipal document is obtained, apostilled, and translated in the format that UAE immigration, courts, and administrative bodies accept.
Documents required
- 01 Koseki extract with birth or marriage details (GreenAttest can arrange)
- 02 Japanese passport copy
- 03 Spouse's passport copy (for marriage documents)
- 04 UAE visa or Emirates ID copy
- 05 Municipal office request form (prepared by GreenAttest)
- 06 Authorization letter for representative processing in Japan
Special requirements
- § International marriages registered in Japan where one party's name is recorded in Katakana require careful attention to name romanization in the English translation.
How it works
- 01 Consult with GreenAttest to identify the exact document required by the UAE authority.
- 02 We obtain the certified extract from the relevant municipal office in Japan.
- 03 The document is submitted to Japanese MOFA for apostille.
- 04 Certified English translation is prepared by an approved translator.
- 05 Apostilled document and translation are delivered to your UAE address.
- 06 Additional UAE-side authentication is arranged if required.
Insider tips
Frequently asked questions
Japan does not issue standalone birth certificates like many other countries. Birth details are recorded in the family register (Koseki). The municipality issues a certified extract of the birth registration details, which serves the same purpose for UAE authorities. GreenAttest ensures the correct document is obtained.
Obtaining the municipal extract takes 3-7 business days. MOFA apostille takes 5-7 business days. Translation takes 3-5 business days. Total end-to-end is 12-20 business days. GreenAttest overlaps steps where possible.
Yes. If the marriage was registered in Japan, the Japanese marriage registration extract can be apostilled regardless of the spouse's nationality. The document will contain both parties' details as registered with the Japanese municipality.
If you are a Japanese national who married abroad and reported the marriage to a Japanese Embassy or Consulate, the marriage is recorded in your Koseki. The extract from your Koseki serves as the Japanese marriage document for apostille.
Other Japan services
Koseki (Family Register) Apostille
Complete Apostille processing for koseki tohon and koseki shomei including municipal office coordination, MOFA Japan Apostille, certified translation, and UAE attestation.
University Degree Apostille
Apostille authentication of Japanese university degrees and transcripts with MEXT verification where required, plus certified translation for UAE employment applications.
Corporate Document Apostille
Notarization and Apostille processing for Japanese corporate registrations (tokibo), board resolutions, powers of attorney, and commercial contracts.
Police Certificate Apostille
Priority Apostille processing for Japanese police certificates (hanzai keireki shomeisho) issued by the Prefectural Police, accounting for limited validity periods.
Tell us what you're working toward. We'll map every stamp.
Visa, job, university, company formation — share the objective and we'll return a full attestation plan with timelines and fees within one business day.