Birth and Marriage Certificate Apostille
Birth and Marriage Certificate Apostille
Japanese birth and marriage records are maintained in the Koseki (family register) system. When UAE authorities request a birth or marriage certificate, the relevant information is extracted from the Koseki as a certified copy from the municipal office. These extracts then require MOFA apostille and certified English translation for UAE acceptance.
Japan does not issue standalone birth or marriage certificates in the Western format. Instead, the Shussei Todoke Kisai Jiko Shomeisho (birth registration details certificate) or Konin Todoke Kisai Jiko Shomeisho (marriage registration details certificate) serve as the equivalent documents. Understanding which specific document the UAE authority requires is crucial to avoid processing the wrong extract.
GreenAttest navigates this complexity for Japanese nationals in the UAE, ensuring the correct municipal document is obtained, apostilled, and translated in the format that UAE immigration, courts, and administrative bodies accept.
Documents Required
- Koseki extract with birth or marriage details (GreenAttest can arrange)
- Japanese passport copy
- Spouse's passport copy (for marriage documents)
- UAE visa or Emirates ID copy
- Municipal office request form (prepared by GreenAttest)
- Authorization letter for representative processing in Japan
Special Requirements
- • International marriages registered in Japan where one party's name is recorded in Katakana require careful attention to name romanization in the English translation.
How It Works
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1Consult with GreenAttest to identify the exact document required by the UAE authority.
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2We obtain the certified extract from the relevant municipal office in Japan.
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3The document is submitted to Japanese MOFA for apostille.
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4Certified English translation is prepared by an approved translator.
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5Apostilled document and translation are delivered to your UAE address.
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6Additional UAE-side authentication is arranged if required.
Insider Tips
Insider Tips
- Clarify with the UAE authority exactly what they mean by "birth certificate" or "marriage certificate" for Japanese documents. Providing the wrong Koseki extract type wastes time and requires reprocessing.
- If both birth and marriage certificates are needed (common for family visa applications), request both extracts from the same municipal office simultaneously to save processing time.
- Japanese names are romanized differently across documents. Ensure the romanization in the certified translation matches your passport exactly to avoid complications with UAE authorities.
Frequently Asked Questions
Japan does not issue standalone birth certificates like many other countries. Birth details are recorded in the family register (Koseki). The municipality issues a certified extract of the birth registration details, which serves the same purpose for UAE authorities. GreenAttest ensures the correct document is obtained.
Obtaining the municipal extract takes 3-7 business days. MOFA apostille takes 5-7 business days. Translation takes 3-5 business days. Total end-to-end is 12-20 business days. GreenAttest overlaps steps where possible.
Yes. If the marriage was registered in Japan, the Japanese marriage registration extract can be apostilled regardless of the spouse's nationality. The document will contain both parties' details as registered with the Japanese municipality.
If you are a Japanese national who married abroad and reported the marriage to a Japanese Embassy or Consulate, the marriage is recorded in your Koseki. The extract from your Koseki serves as the Japanese marriage document for apostille.
Quick Facts
- Processing Time
- 10-15 business days
- Pricing From
- AED 300
- Country
- Japan
- Delivery
- Free across the UAE
Questions About This Service?
Our specialists know Japan requirements inside out — call or message for free guidance.
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